Best Software for Academic Coaches: 5 Options Ranked
The best software for academic coaches is the one that carries a student from a parent's first inquiry to a self-running study routine without you stitching four apps together. So the deciding question is not "which tool has the most features" but "where does the work happen between sessions?" Academic coaching lives in the six days between calls: the planner the student actually opens, the Sunday check-in, the nudge before a test week. Software that only books calls covers the easy part.
Our pick is Coachful, because one login covers intake, the coaching agreement, payments, a weekly study program with daily tasks and habits, check-ins, and a branded app the student uses on their phone. We make Coachful, so weigh that, and read the four other options below on their merits: each wins for a specific kind of academic coach, and we say which. Prices for other tools are as listed in October 2026.
What does an academic coach's client journey look like?
An academic coaching client moves through four stages: attract, enroll, deliver and retain. Each stage asks something different of your software, and most tools only cover one or two of them well.
Academic coaching sits in a crowded space next to tutoring, test prep, educational consulting and school counseling. What sets it apart is the focus on skills and habits: planning, prioritizing, studying, managing time and following through. That focus shapes the software you need. A tutor needs a calendar and an invoice. An academic coach needs a calendar, an invoice and a way to see whether the student did Tuesday's study block. If you are still shaping the offer, our guide on how to start an academic coaching business covers positioning and pricing before software.
Stage 1: Attract
Most academic coaching clients arrive through a parent, a school counselor's referral or a search for help with grades, focus or a hard transition (first year of high school, first semester of college). The parent wants to understand your method quickly and book a consultation. You need a simple website, a booking page for a consultation call, and ideally a lead magnet such as a weekly planner template or a "study week checklist" that collects an email address. Follow-up emails must follow the rules in the FTC's CAN-SPAM compliance guide: an honest subject line, a physical address and a working unsubscribe.
Stage 2: Enroll
Enrollment is where academic coaching gets unusual. The payer is often the parent, while the client is the student. You need intake questions that capture the school, grade level, subjects, upcoming exams and what has already been tried. You need a coaching agreement that sets scope (coaching, not tutoring or therapy), cancellation terms, communication boundaries and what you will and won't share with parents. Then you need to take payment for a package, a monthly plan or a semester bundle.
Stage 3: Deliver
Delivery is a weekly rhythm: a session, a plan for the week, daily tasks (review notes, start the essay outline, 25 minutes of math practice), a habit or two (planner check before bed, phone out of the room), and a check-in that tells you how it went before the next call. Group delivery matters too. Many academic coaches run a study-skills cohort before exams or a summer "college readiness" program alongside 1:1 clients.
Stage 4: Retain
Retention depends on visible progress. Parents renew when they can see that the student is planning ahead and finishing work, and students stay engaged when streaks and goals show their own effort. Between terms, a short self-paced course on study methods or a light-touch monthly plan keeps the relationship going without a full package.
The scope and privacy line every academic coach needs
Academic coaching is not diagnosis, therapy or special education services. If a student shows signs of a learning disability, ADHD that hasn't been assessed, anxiety, depression or self-harm, the right step is a referral to the family's doctor, a licensed psychologist or the school's support team, and you say so in your agreement. Coaches who work with diagnosed students often build their practice around executive function; our ADHD coaching page shows how that work is set up.
Privacy works differently from a school. FERPA governs education records held by schools and colleges that receive U.S. Department of Education funding, and those institutions generally need written consent from the parent, or from the student once they are 18 or in college, before sharing records with outsiders like you (see the Department of Education's FERPA page). A private coach is usually not the school, so ask families to share report cards or plans themselves, keep only what you need, and agree in writing what the parent sees. Rules on collecting data from children vary by country and state, so check with an attorney if you coach students under 13 or market online to minors.
Which tool covers which stage?
Only one of the five tools covers all four stages in one product; the others each own one or two stages. The table below maps them before the detailed sections.
How we ranked: one login for the whole client journey, between-session delivery for students, total stack cost at 5, 15 and 40 clients, and setup effort (including a free white-glove build where offered).
| Tool | Attract | Enroll | Deliver | Retain | Starting price |
|---|---|---|---|---|---|
| Coachful | Website, funnels, email sequences, link in bio | Booking with intake questions, e-signed agreement, Stripe or Razorpay checkout | Multi-week programs, daily tasks, habits, check-ins, branded client app | Goals with progress bars, streaks, courses, community, client status | Lite: $29/month for up to 5 clients |
| Acuity Scheduling | Booking page only | Intake forms, packages, memberships, payments | No | No | $20/mo (Starter) |
| Quenza | No | No (no payments yet) | Activities, worksheets, programs, chat, client app | Partial | $25/mo (Spark, 10 clients) |
| CoachAccountable | No | Agreements, invoicing, sessions | Action plans, metrics, worksheets, courses | Partial (metrics) | $20/mo (2 active clients) |
| Skool | No | Paid membership via Skool Payments | Group classroom and calls only | Community, leaderboards | $9/mo plus 10% + 30¢ per sale |
For this ranking we pictured a typical solo practice: 15 students on a weekly 1:1 plan, most paid for by parents, plus one six-week exam-prep group of eight students twice a year. Every tool below is judged on how much of that practice it can run, what it costs, and how much you would need to add.
1. Coachful: best all-in-one software for academic coaches
Coachful is the only tool here that covers attract, enroll, deliver and retain under one login, with a branded app that students actually open between sessions. It is a coaching platform built for coaches who deliver programs, not just sessions, and for solo coaches who want to replace four to six tools. Current plans: (Lite: $29/month for up to 5 clients; Solo: $49/month for up to 20 clients; Pro: $99/month with unlimited clients; Studio: $199/month with unlimited clients).
From consultation request to signed agreement
Booking pages handle the consultation call and paid sessions, with availability rules, buffers, minimum notice and time-zone detection, which matters if you coach college students who are studying abroad or families in another state. Two-way sync works with Google, Apple/iCloud and Outlook calendars, and each booking gets built-in video or an auto-created Zoom, Meet or Teams link. Intake questions on the booking form let you collect the school, grade, subjects and upcoming exam dates before the first call, and the answers land on the client record.
The coaching agreement goes out for e-signature before the first session and stays stored on the client record, so your scope line (coaching, not tutoring or therapy, plus your referral policy) is signed rather than assumed. Payments run through your own Stripe Connect or Razorpay account: one-time packages, monthly subscriptions, payment plans for a semester bundle, coupons, refunds, Apple Pay and Google Pay, and Stripe Tax. Coachful takes a 0% platform fee; only Stripe or Razorpay processing applies. Each transaction produces an invoice, and you can send manual invoices for, say, a school that pays for a group.
The week between sessions
This is where Coachful separates from the scheduling and admin tools. You build a multi-week program with weekly goals, daily tasks and habits. For an academic client that could be "Week 3: test-prep plan" with daily tasks (make a one-page summary for biology, do practice set B, plan Thursday's study block) and habits like "planner check at 9 pm." Morning and evening check-ins ask short questions you write ("What's the one assignment you'll start today?" and "Did you finish your study block?"). Goals carry progress bars and habits carry streaks, so a student sees their own momentum.
The client record pulls goals, check-ins, habits, notes, intake answers, tags, payments and sessions together, and shows each client as thriving, active, quiet or at risk. For an academic coach that status is the early warning: a student who goes quiet three days before midterms gets a message from you before the parent calls. Read more on how this works in our page on client accountability software.
Here is a short walkthrough of how programs are built and delivered:
Groups, courses and the off-season
When a student enrolls in a program, Coachful creates a cohort group automatically, so an exam-prep group gets its own feed and chat without manual setup. Group calls and webinars run inside the platform, along with a community feed, direct messages and video events. Courses support modules, lessons, drip release and completion tracking, which suits a self-paced "study methods" course you sell between terms or bundle with coaching. There are 48 course templates with quizzes and more than 40 program templates to start from. See the group coaching software page for the cohort side.
Marketing to parents and students
The section-based website builder includes a blog, custom domain, SEO settings and 30 designed homepage templates. Funnels cover booking, application, lead-magnet and checkout flows with Meta Pixel, GA4 and UTM tracking, so a "free study planner" download can lead into a consultation booking. Email lists, broadcasts and multi-step sequences with triggers, delays, branching and A/B splits handle the follow-up to parents who downloaded the planner but haven't booked.
Michelle and the AI Coach
Michelle, the built-in AI assistant, works from your live practice data. It can draft a program outline, write a parent newsletter, summarize a recorded session and brief you before each call on what the student did that week. Questions and planning are included in your Coachful membership; confirmed builds and changes use AI credits. Separately, the AI Coach is an AI version of you, configured by you, that selected clients can chat with between sessions. For older students who want help breaking down an assignment at 10 pm, that can be useful; for younger students, decide carefully who gets access and tell parents.
Why Coachful stands out: a free white-glove service. From Create, choose "We'll build it for you · FREE" and describe what you need: a website, a consultation funnel, a semester program, a study-skills course outline, an email sequence for parents, a lead quiz or an intake form. You can attach up to 8 reference links and up to 10 files such as your logo, photos and existing worksheets. The Coachful team builds it inside your own account, usually within about 24 hours, and nothing gets invented: no fake credentials, testimonials or results, with gaps left for you to fill. It does not cover recording videos, logo design, ad management or ongoing marketing. In one recent build, a leadership coach with a Squarespace renewal days away got one clean homepage with a repeated "talk with me" button. Details are in our post on the free white-glove service.
Where Coachful falls short for academic coaches
- No dedicated parent login is documented, so plan how you share progress with parents (a monthly summary email or a parent session works).
- Not HIPAA-certified and no BAA, so it is not for clinical records or insurance billing. That rarely matters for academic coaching, but it does if you also provide licensed therapy.
- No PayPal and no permanent free plan; there is a free trial.
- The student app runs under the Coachful listing with your branding, not under your own App Store account.
- No integration with school systems or learning management platforms is documented, so assignments are entered as tasks rather than synced.
- No Salesforce or HubSpot integration and no routing forms that pick a coach from form answers.
2. Acuity Scheduling: best for coaches who mainly need booking and packages
Acuity Scheduling is a strong appointment scheduler with intake forms, packages and memberships, and it suits an academic coach who runs simple weekly sessions and keeps delivery on paper or in a shared doc. It is owned by Squarespace.
Features that fit academic work
- Intake forms on booking, so a parent can enter the school, grade and goals before the consultation.
- Packages and memberships, which fit a "10-session semester" or a monthly plan.
- Payments through your own Stripe, Square, PayPal or Venmo, with no Acuity fee mentioned on the pricing page.
- Multiple calendars on higher plans, useful if you add a second coach or tutor.
Price as listed
As listed in October 2026: Starter $20/mo ($16/mo annual) for 1 calendar, Standard $34/mo ($27/mo annual) for up to 6 calendars, Premium $69/mo ($55/mo annual) for up to 36 calendars, and a custom Enterprise tier. There is a 7-day free trial on every plan with no card required.
The catch
Text reminders start on Standard, which matters for teenagers who don't read email. Acuity has no client portal for programs, habits, check-ins or messaging, and no courses, community, website builder or email marketing. Its HIPAA BAA is available only on Premium. For academic coaching, you would pair it with a delivery tool, an email tool and a contract tool. Our roundup of scheduling software for coaches compares it with other schedulers.
Pick it over Coachful if you only need parents to book and pay for sessions, you already have a planner system students use, and you want the cheapest possible booking tool for a single calendar.
3. Quenza: best for worksheet-heavy study-skills coaching
Quenza gives you activities, worksheets, programs, chat and a client app, which suits academic coaches who teach study skills through structured exercises such as a weekly reflection, a time audit or a test-anxiety worksheet. It was built for coaches and therapists, so its exercises lean reflective.
What you can build
You can create activities and worksheets, group them into programs, and message clients in the app. For a student, that might be a "Week 1: how you spend your time" activity followed by a "Week 2: building a study schedule" worksheet. Clients complete them on their phone, and you review responses before the session.
October 2026 pricing
As listed in October 2026: Spark $25/mo ($20/mo annual) for 1 professional and 10 clients, Growth $50/mo ($40/mo annual) for 250 clients, Impact $125/mo ($100/mo annual) for 400 clients, Collective $160/mo ($128/mo annual) for up to 3 professionals and 500 clients, and a custom Beyond tier. The trial is 30 days with no credit card.
Gaps to plan around
Quenza does not process client payments today; invoicing and digital products are marked as planned on its pricing page. An older vendor profile also lists no scheduling and no video calls. That means a parent can't book or pay inside Quenza, so you need a scheduler, a payment link and a website on top. Spark's 10-client cap also bites quickly once your practice grows past a handful of students. Public reviewers on Trustpilot rate it 4.3 from 8 reviews (seen October 2026), a small sample.
Pick it over Coachful if your coaching is built mainly on reflective worksheets, you already have booking and payments sorted elsewhere, and you want the lowest-cost client app for up to 10 students.
4. CoachAccountable: best for metrics-driven accountability with a few clients
CoachAccountable is a long-running coaching back office with sessions, action plans, metrics, worksheets, courses, invoicing and agreements. Its metrics tracking suits academic coaches who like numbers: hours studied per week, assignments submitted on time, practice test scores.
Where it shines
- Action plans with due dates, which map well to assignment deadlines and study milestones.
- Metrics that clients report and you chart over time, such as weekly study hours or quiz results.
- Worksheets and simple courses for study-method lessons.
- Agreements and invoicing in the same account.
How the per-client pricing adds up
Prices as listed in October 2026 are based on active clients: Starter $20/mo for 2, Level 1 $40/mo for 5, Level 2 $70/mo for 10, Level 3 $120/mo for 20, Level 4 $250/mo for 50 and Level 5 $400/mo for 100. The trial is 30 days, no credit card, no limits. Transaction fees are not stated on the pricing page; your processor's fees apply.
Trade-offs
Per-client pricing gets expensive when you run an exam-prep group of eight students on top of 15 private clients. An older vendor profile lists no native mobile app and no landing pages, website or marketing automation, so you need separate tools to attract parents. It is not HIPAA compliant by its own statement (older profile). On the positive side, public reviewers rate it highly: Trustpilot 4.8 from 47 reviews, seen October 2026. Our page on CoachAccountable alternatives goes deeper.
Pick it over Coachful if you coach a small number of students, care most about charting numerical metrics over a semester, and are happy to market your practice with a separate website and email tool.
5. Skool: best for a study community or exam-prep group
Skool combines a community feed, a classroom for course material and a calendar for live calls in one group, with gamified leaderboards. It fits academic coaches who mostly run group programs, such as a "college study habits" community for first-year students.
Strengths for groups
Unlimited members, courses, videos and live calls come on both plans. The leaderboard gives students a nudge to post and participate, which can help a cohort keep momentum during exam season. Setup is quick because each group is a single space.
Cost and fees, as listed
As listed in October 2026: Hobby $9/mo ($7.5/mo annual) with fees of 10% + 30¢ on all transactions, and Pro $99/mo ($82.5/mo annual) with 2.9% + 30¢ up to $899 and 3.9% + 30¢ above $900. Payments only run through Skool Payments, and fees are non-refundable. Trial length and card requirement were not stated on the pricing page.
What it leaves out
Skool has no 1:1 client records, intake forms, habits or check-ins, so it doesn't support the private weekly plan that most academic coaching depends on. There is no custom-domain website, no funnels, no email automation and no public API. On Trustpilot, public reviewers rate it 1.6 from 54 reviews (seen October 2026). For group-first coaches, our page on community platforms for coaches shows the alternatives.
Pick it over Coachful if you run only group programs, have no 1:1 clients and want students to compete on a leaderboard more than track private habits.
How do the features compare side by side?
Coachful is the only option with yes in every row that matters for a mixed 1:1 and group academic practice. "Partial" means the feature exists but with a significant limit noted above.
| Tool | Booking + intake | E-signed agreement | Payments | Weekly programs with tasks | Habits + check-ins | Group cohorts | Website + email | Client app |
|---|---|---|---|---|---|---|---|---|
| Coachful | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes (your branding) |
| Acuity Scheduling | Yes | No | Yes | No | No | No | No | No |
| Quenza | No | No | No | Yes | Partial (activities) | No | No | Yes |
| CoachAccountable | Partial (sessions) | Yes | Yes | Yes (action plans) | Partial (metrics) | No | No | No |
| Skool | No | No | Yes (Skool Payments) | No | No | Yes | No | No branded app |
What does each stack cost at 5, 15 and 40 students?
An all-in-one costs one flat subscription plus card processing; an assembled stack costs three to four subscriptions and the time to connect them. The table shows the software line only, as listed in October 2026; card processing (typically around the Stripe rate) is on top for every option.
| Option | 5 students | 15 students | 40 students | What it covers |
|---|---|---|---|---|
| Coachful | Lite: $29/month for up to 5 clients | Solo: $49/month for up to 20 clients | Pro: $99/month with unlimited clients | All four stages, one login |
| Acuity Scheduling | $20/mo (Starter) | $20/mo (Starter) | $34/mo (Standard, for text reminders) | Booking and payments only |
| Quenza | $25/mo (Spark) | $50/mo (Growth) | $50/mo (Growth) | Delivery only; no payments |
| CoachAccountable | $40/mo (Level 1) | $120/mo (Level 3) | $250/mo (Level 4) | Enroll and deliver; no marketing |
| Skool | $99/mo (Pro) or $9 + 10% fees | $99/mo (Pro) | $99/mo (Pro) | Group delivery only |
Should you run an all-in-one or an assembled stack?
For most academic coaches with a mix of 1:1 students and an occasional group, an all-in-one wins on both cost and parent experience. An assembled stack makes sense only if you already own and like one of the pieces. Two recipes, priced at 15 students:
Recipe A: the all-in-one
One subscription covering the website, consultation funnel, booking, agreement, checkout, weekly programs, check-ins, cohort groups and parent emails: Solo: $49/month for up to 20 clients. Card processing runs through your own Stripe account. Setup can be handed to the white-glove team, and your existing clients, programs and content are imported for you during onboarding.
Recipe B: the assembled stack
As listed in October 2026, a typical assembled version looks like this (example figures, monthly billing):
- Acuity Scheduling Standard for booking, packages and text reminders: $34/mo.
- Quenza Growth for worksheets and the student app: $50/mo.
- Kit Creator for parent emails and a lead-magnet landing page: from $39/mo for up to 1,000 subscribers.
- A separate e-signature tool and a website builder, each with its own subscription.
That is $123/mo before the e-signature tool and website, and three or more logins for you. More importantly, the parent books in one place, signs in another and pays in a third, and the student has a separate app for homework that doesn't know when the next session is. You also become the integration: copying intake answers into Quenza, matching Acuity payments to clients, and keeping email lists in sync. For a deeper look at the parts, see our guides on the best platform for academic coaches and the best app for academic coaches.
How do you set up an academic coaching practice in Coachful?
A working setup takes six steps, and the white-glove team can build most of it for you. Here is the sequence for the 15-student practice described above, with what the parent and student experience at each step.
- Request the build. From Create, ask the team to build a website, a "free study planner" lead-magnet funnel and a consultation booking page. Attach your logo, your bio and any planner template you already use. The parent experiences: a clear homepage that explains what academic coaching is and isn't, with every button leading to the consultation.
- Set up the consultation and session types. Create a consultation with intake questions (school, grade, subjects, upcoming exams, what's been tried, who pays) and a weekly 1:1 session type. Add buffers so back-to-back after-school sessions don't overlap. The parent experiences: a booking page in their own time zone and an email reminder; SMS and WhatsApp reminders once messaging is enabled.
- Write your agreement. Include scope (coaching, not tutoring or therapy), your referral policy, what you share with parents, cancellation rules and contact hours. Send it for e-signature after the consultation. The parent experiences: one document to sign before the first paid session.
- Create the offer. Set up a monthly subscription and a semester payment plan through Stripe. The parent experiences: a checkout with Apple Pay or Google Pay and an invoice for every payment.
- Build the program. Start from a program template or ask Michelle to draft a 12-week "Study Systems" program: weeks for time audit, planner setup, note-taking, active recall, test prep and review. Add daily tasks, two habits and a Sunday evening check-in. The student experiences: a branded app with today's tasks, habit streaks and a short check-in each evening.
- Add the group and the off-season. Create a six-week exam-prep program; enrolling students creates the cohort group automatically. Later, turn your best lessons into a short course for between terms. The student experiences: a group feed with peers working on the same exams, and live group calls in the same app.
For more on building programs, see the coaching program software page, and if you are new to coaching altogether, our guide to the best coaching software for new coaches.
How do you migrate without losing students mid-term?
Migrate between terms, move data first and students last, and never switch tools the week before exams. Students tolerate a new app far better at the start of a semester than in the middle of finals.
- Time it. Plan the switch for winter break or the start of summer. If you must move mid-term, keep the old tool read-only for a month.
- Export everything first. Pull your client list, session history, notes and any worksheet responses from the old tool before cancelling. In Coachful, clients, programs and content are imported for you during onboarding.
- Re-sign agreements. Use the switch to update your agreement, especially the parent-sharing and referral clauses, and send it for e-signature again.
- Move recurring payments carefully. Subscriptions don't transfer between processors automatically in most cases. Tell parents in advance, set an end date on the old billing and a start date on the new one so no one is charged twice.
- Brief students on one thing. Show them where today's tasks and the check-in are. Everything else they will find.
- Keep testimonials honest. If you rebuild your website, the FTC's Endorsement Guides say testimonials showing exceptional results (a grade jump, an admission) need to reflect what clients generally achieve or say clearly what results to expect. Get written permission from parents before quoting a student.
Which mistakes do academic coaches make when choosing software?
The most common mistake is buying a scheduler and calling it coaching software. Others follow from the same gap.
- Ignoring the between-session week. If the student has nowhere to see this week's plan and check in, you are paying for a calendar.
- Forgetting the parent. Decide who books, who signs, who pays and what they see before you pick a tool.
- Per-client pricing surprises. A group of eight exam-prep students can jump a per-client plan up two tiers overnight.
- Collecting too much. You rarely need full report cards or diagnostic reports. Ask for what you'll use and store it on the client record, not in your email.
- No scope line. An agreement that doesn't say "coaching, not therapy or tutoring" invites expectations you can't meet.
- Too many apps for students. Every extra login is a reason for a 15-year-old to stop checking in.
What is the verdict?
Coachful is the best software for academic coaches who run weekly 1:1 coaching, an occasional group, and want parents and students to experience one clear system. It covers all four stages under one login with a branded student app, at one flat price (Lite: $29/month for up to 5 clients; Solo: $49/month for up to 20 clients; Pro: $99/month with unlimited clients; Studio: $199/month with unlimited clients), and the free white-glove build removes most of the setup work. Acuity Scheduling is the pick if you only need booking and payments. Quenza suits worksheet-led coaches with payments handled elsewhere. CoachAccountable fits a small, metrics-focused practice. Skool works for coaches who run groups only.
In short: Coachful is a coaching platform for coaches who deliver programs between sessions. It is not a school information system, a clinical records tool or a tutoring marketplace. To start, take a free trial and request the white-glove build from Create. For more context, see Coachful's coaching software overview.
FAQ
What is the best software for academic coaches?
Coachful is our pick because it handles consultation booking, intake, agreements, payments, weekly study programs, check-ins, groups and a branded student app in one login. If you only need a scheduler, Acuity Scheduling is a solid single-purpose option. We make Coachful, so compare the other four tools above on your own needs.
Is academic coaching the same as tutoring?
No. Tutoring teaches subject content, while academic coaching builds the skills behind learning: planning, prioritizing, study methods and follow-through. Many coaches state this in their agreement so parents know what they are paying for. Some coaches offer both, as separate services.
Do academic coaches need to follow FERPA?
FERPA applies to schools and colleges that receive U.S. Department of Education funding, not usually to private coaches. Those schools generally need consent from the parent or eligible student before sharing records with you. Ask families to share documents themselves, and check with an attorney about state and children's privacy rules where you work.
How do I handle parents and students in one system?
Decide up front who books, who signs and who pays, and put the parent-sharing rules in your agreement. In Coachful, the student uses the app for tasks and check-ins, while you can send parents monthly summaries by email or hold a short parent session. No dedicated parent login is documented, so plan that communication deliberately.
Can I run exam-prep groups and 1:1 coaching on the same platform?
Yes, in Coachful. Enrolling students in a group program creates a cohort group automatically, with a feed, chat and group calls, while 1:1 clients keep their private programs. Skool handles groups well but has no 1:1 client records, and CoachAccountable's per-client pricing rises with group size.
What is Coachful's free white-glove service?
From Create, you can ask the Coachful team to build a website, funnel, program, course outline, email sequence, form or other piece inside your account, usually within about 24 hours. You attach up to 8 links and 10 files, and the team leaves gaps for you rather than inventing credentials or testimonials. It does not include recording videos, logo design or ad management.
Is Coachful HIPAA compliant?
No. Coachful is not HIPAA-certified and does not sign a BAA, so it isn't suited to clinical records or insurance billing. Academic coaching usually doesn't need that, but if you also provide licensed therapy, keep clinical records in a dedicated clinical system.
How much should an academic coach charge?
We don't publish a rate without a reliable source. Work out the hours per client each month (sessions, check-in review, messages), set a target hourly income, and add your software and processing costs. Then test the package price with a few families. Our guide on starting an academic coaching business walks through the method.
Can students use Coachful on their phones?
Yes. Students get a client app with your branding inside the Coachful app, showing today's tasks, habits, check-ins, sessions and any courses or group feeds. It runs under the Coachful listing rather than your own App Store account.
Can I try Coachful before committing?
Yes, there is a free trial, and monthly plans cancel in one click. During the trial you can request the white-glove build to see your own practice set up before you decide. Current plans: Lite: $29/month for up to 5 clients; Solo: $49/month for up to 20 clients; Pro: $99/month with unlimited clients; Studio: $199/month with unlimited clients.
